Glossary
Purchase Order (PO): What It Is & When Bookkeepers See It
A PO commits the buyer. It's not a bill until the vendor delivers and invoices. Here's what that means for your books.
11 min
Published Articles
Purchase Order (PO): What It Is & When Bookkeepers See It
Bill Pay: What It Is & How Bookkeepers Process Vendor Payments
Glossary
Bill Pay: What It Is & How Bookkeepers Process Vendor Payments
Bill pay is the process of paying vendor bills. Here's how bookkeepers run it, what each method costs, and what breaks at scale.
12 min
ACH Payment: What It Is & How Bookkeepers Reconcile It
Glossary
ACH Payment: What It Is & How Bookkeepers Reconcile It
ACH payments dominate B2B cash flow but arrive with cryptic bank descriptions. Here's how bookkeepers reconcile them without guessing.
8 min
Accounts Payable Aging: What It Is & How Bookkeepers Use It
Glossary
Accounts Payable Aging: What It Is & How Bookkeepers Use It
The AP aging report sorts open vendor bills into 0-30, 31-60, 61-90, and 90+ day buckets. Here's the month-end workflow and the three gotchas that always trip up bookkeepers.
11 min
Vendor Credit: What It Is & How to Apply It
Glossary
Vendor Credit: What It Is & How to Apply It
A vendor credit reduces your AP balance. Here's how to apply it correctly and avoid booking it as income by mistake.
8 min
Net 30 Payment Terms: What They Mean for Bookkeepers
Glossary
Net 30 Payment Terms: What They Mean for Bookkeepers
Net 30 means payment is due within 30 days of the invoice date. Not from when you receive it. Here's what that distinction costs bookkeepers.
10 min
Customer Deposit & Prepaid Revenue: What They Are & How to Record Them
Glossary
Customer Deposit & Prepaid Revenue: What They Are & How to Record Them
Customer deposits aren't income. They're a liability until the work is done. Here's how to record them correctly.
10 min
Accounts Receivable Aging: What It Is & How Bookkeepers Use It
Glossary
Accounts Receivable Aging: What It Is & How Bookkeepers Use It
The AR aging report shows every open invoice by how old it is. Here's how bookkeepers run it at month-end and catch the mistakes that keep balances stale.
10 min
What Is Remittance Advice? A Bookkeeper's Take (2026)
Payment Reconciliation
What Is Remittance Advice? A Bookkeeper's Take (2026)
Remittance advice tells you which invoices a payment covers. Here's how bookkeepers actually use it, and what breaks when it's missing.
14 min
How to Reconcile Lump-Sum Deposits from Payment Processors
Payment Reconciliation
How to Reconcile Lump-Sum Deposits from Payment Processors
Stripe sends one deposit for 47 transactions. Learn the clearing account method to reconcile lump-sum payment processor deposits with step-by-step journal entries.
8 min
Payment Processor Fees: Expense, Contra-Revenue, or COGS?
Payment Reconciliation
Payment Processor Fees: Expense, Contra-Revenue, or COGS?
Where do Stripe, PayPal, and Square fees go on the P&L? Operating expense, contra-revenue, or COGS — explained with journal entries and a QBO account structure.
8 min
Gross vs. Net Accounting for Payment Processors: Which Method Is Right?
Payment Reconciliation
Gross vs. Net Accounting for Payment Processors: Which Method Is Right?
Gross or net recording for Stripe, PayPal, and Square? Side-by-side journal entries, ASC 606 principal vs. agent rule, and when each method is actually correct.
9 min
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