Glossary
Adjusting Journal Entry: What It Is & How Bookkeepers Use It
AJEs fix what the bank feed misses: expenses before cash leaves, revenue before cash arrives, depreciation. Here's how bookkeepers use them.
B
Bobby HuangSearch
Search our library of AI bookkeeping articles and guides
Glossary
Accrued Expense: What It Is & How Bookkeepers Record It
An accrued expense is cost recognized before cash goes out. Here's how bookkeepers book it, reverse it, and avoid the double-count trap.
B
Bobby Huang
Payment Reconciliation
How to Request a W-9 From a Vendor: A Bookkeeper's Pre-1099 Workflow (2026)
Stop chasing W-9s in January. Collect them before the first payment, track receipt, and handle the messy cases (refusal, foreign vendors, single-member LLCs).
B
Bobby Huang
Glossary
Vendor Credit: What It Is & How to Apply It
A vendor credit reduces your AP balance. Here's how to apply it correctly and avoid booking it as income by mistake.
B
Bobby Huang
Glossary
Purchase Order (PO): What It Is & When Bookkeepers See It
A PO commits the buyer. It's not a bill until the vendor delivers and invoices. Here's what that means for your books.
B
Bobby Huang
Glossary
Net 30 Payment Terms: What They Mean for Bookkeepers
Net 30 means payment is due within 30 days of the invoice date. Not from when you receive it. Here's what that distinction costs bookkeepers.
B
Bobby Huang
Glossary
Customer Deposit & Prepaid Revenue: What They Are & How to Record Them
Customer deposits aren't income. They're a liability until the work is done. Here's how to record them correctly.
B
Bobby Huang
Glossary
Bill Pay: What It Is & How Bookkeepers Process Vendor Payments
Bill pay is the process of paying vendor bills. Here's how bookkeepers run it, what each method costs, and what breaks at scale.
B
Bobby Huang
Glossary
ACH Payment: What It Is & How Bookkeepers Reconcile It
ACH payments dominate B2B cash flow but arrive with cryptic bank descriptions. Here's how bookkeepers reconcile them without guessing.
B
Bobby Huang
Glossary
Accounts Receivable Aging: What It Is & How Bookkeepers Use It
The AR aging report shows every open invoice by how old it is. Here's how bookkeepers run it at month-end and catch the mistakes that keep balances stale.
B
Bobby Huang
Glossary
Accounts Payable Aging: What It Is & How Bookkeepers Use It
The AP aging report sorts open vendor bills into 0-30, 31-60, 61-90, and 90+ day buckets. Here's the month-end workflow and the three gotchas that always trip up bookkeepers.
B
Bobby Huang
Payment Reconciliation
What Is Remittance Advice? A Bookkeeper's Take (2026)
Remittance advice tells you which invoices a payment covers. Here's how bookkeepers actually use it, and what breaks when it's missing.
B
Bobby Huang